Many users find that using an external keyboard with keyboard shortcuts for PowerPoint on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for PowerPoint on Windows.
We have a separate list of shortcuts to use while delivering your presentation.
- The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
- If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
Quick links
Frequently used shortcuts
To do this | Press |
---|---|
Create new presentation | Ctrl+N |
Make selected text bold | Ctrl+B |
Change the font size for selected text | Alt+H, F, S |
Open thee Zoom dialog | Alt+W, Q |
Cut selected text, object, or slide | Ctrl+X |
Copy selected text, object, or slide | Ctrl+C |
Paste cut or copied text, object, or slide | Ctrl+V |
Undo the last action | Ctrl+Z |
Save the presentation | Ctrl+S |
Insert a picture | Alt+N, P |
Insert a shape | Alt+H, S, H |
Select a theme | Alt+G, H |
Select a slide layout | Alt+H, L |
Go to the next slide | Page Down |
Go to the previous slide | Page Up |
Go to the Home tab | Alt+H |
Go to the Insert tab | Alt+N |
Start the slide show | F5 |
End the slide show | Esc |
Close PowerPoint | Ctrl+Q |
Navigate the ribbon with only the keyboard
- To get to the ribbon, press Alt, and then, to move between tabs, use the Right and Left arrow keys.
- To go directly to a tab on the ribbon, press one of the following access keys:To do thisPressOpen the File pageAlt+FOpen the Home tabAlt+HOpen the Insert tabAlt+NOpen the Design tabAlt+GOpen the Transitions tabAlt+KOpen the Animations tabAlt+AOpen the Slide Show tabAlt+SOpen the Review tabAlt+ROpen the View tabAlt+WOpen the Search box and search for a commandAlt+Q, and then enter the search term
Work in ribbon tabs with the keyboard
- To move to the list of ribbon tabs, press Alt. To go directly to a tab, press a keyboard shortcut.
- To move between commands, press the Tab key or Shift+Tab. You move forward or backward through the commands in order. You can also move using the arrow keys.
- Controls are activated in different ways, depending upon the type of control:
- If the selected command is a button, to activate it, press Spacebar or Enter.
- If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down arrow key. Press the Tab key to move through the options. To select the current option, press Spacebar or Enter.
- If the selected command is a list (such as the Font list), to open the list, press the Down arrow key. Then, to move between items, use the Up and Down arrow keys. When the item you want is selected, press Enter.
- If the selected command is a gallery, to select the command, press the Spacebar or Enter. Then, press the Tab key to move through the items.
Change focus by using the keyboard
To do this | Press |
---|---|
Select the active tab of the ribbon and activate the access keys | Alt or F10. To move to a different tab, use access keys or the arrow keys. |
Move the focus to commands on the ribbon | Tab key or Shift+Tab |
Move down, up, left, or right, among the items on the ribbon | Down, Up, Left, or Right arrow keys |
Expand or collapse the ribbon | Ctrl+F1 |
Display the context menu for the selected item | Shift+F10 |
Move the focus to a different pane | F6 |
Move to the next or previous command on the ribbon | Tab key or Shift+Tab |
Activate the selected command or control on the ribbon | Spacebar or Enter |
Open the selected menu or gallery on the ribbon | Spacebar or Enter |
Open the selected list on the ribbon, such as the Font list | Down arrow key |
Move between items in an opened menu or gallery | Tab key |
Finish modifying a value in a control on the ribbon, and move the focus back to the document | Enter |
Use access keys when you can see the Key Tips
- Press Alt. The Key Tips appear in small squares by each ribbon command.
- To select a command, press the letter shown in the Key Tip square that appears by it. For example, press F to open the File tab, H to open the Home tab, N to open the Insert tab, and so on.
Move between panes
To do this | Press |
---|---|
Cycle clockwise through panes in Normal view | F6 |
Cycle counterclockwise through panes in Normal view | Shift+F6 |
Switch between the Thumbnail pane and the Outline View pane | Ctrl+Shift+Tab |
Work in the Outline view
To do this | Press |
---|---|
Promote a paragraph | Alt+Shift+Left arrow key |
Demote a paragraph | Alt+Shift+Right arrow key |
Move selected paragraphs up | Alt+Shift+Up arrow key |
Move selected paragraphs down | Alt+Shift+Down arrow key |
Show level 1 headings | Alt+Shift+1 |
Expand text below a heading | Alt+Shift+Plus Sign (+) |
Collapse text below a heading | Alt+Shift+Minus Sign (-) |
Work with shapes, pictures, boxes, objects, and WordArt
Insert a shape
- To insert a shape, press Alt+N, S, H.
- Use the arrow keys to browse the available shapes until you reach the one you want.
- Press Enter to insert the shape.
Insert a text box
- To insert a text box, press Alt+N, X.
- Type your text.
- When you're ready, press F6 to move focus away from the text box.
Insert an object
- To insert an embedded document or spreadsheet as an object, press Alt+N, J.
- In the Insert Object dialog, to move the focus to the Object type list, press the Tab key.
- Use the Up and Down arrow keys to select the type of object you want to insert, and then press Enter to insert it.
Insert WordArt
- To insert WordArt, press Alt+N, W.
- Use the arrow keys to select the WordArt style you want, and press Enter.
- Type your text.
- When you're ready, press F6 to move focus away from the text box.
Select a shape
- To quickly move the focus to the first floating shape, such as an image or a text box, press Ctrl+Alt+5. Then, to cycle through the floating shapes, press the Tab key. To return to the normal navigation, press Esc.
- To select a single shape, press the Tab key to cycle forward (or Shift+Tab to cycle backward) through the objects until sizing handles appear on the object you want.
Group or ungroup shapes, pictures, and WordArt objects
- To group shapes, pictures, or WordArt objects, select the items that you want to group, and press Ctrl+G.
- To ungroup a group, select the group, and press Ctrl+Shift+G.
Copy the attributes of a shape
- Select the shape with the attributes you want to copy.Note: If you select a shape with text, you copy the look and style of the text in addition to the shape's attributes.
- To copy the object attributes, press Ctrl+Shift+C.
- To select the object you want to copy the attributes to, press the Tab key or Shift+Tab.
- To paste the attributes to the selected object, press Ctrl+Shift+V.
Select and edit text and objects
Select text and objects
To do this | Press |
---|---|
Select one character to the right | Shift+Right arrow key |
Select one character to the left | Shift+Left arrow key |
Select to the end of a word | Ctrl+Shift+Right arrow key |
Select to the beginning of a word | Ctrl+Shift+Left arrow key |
Select one line up (with the cursor at the beginning of a line) | Shift+Up arrow key |
Select one line down (with the cursor at the beginning of a line) | Shift+Down arrow key |
Select an object (when the text inside the object is selected) | Esc |
Select another object (when one object is selected) | Tab key or Shift+Tab until the object you want is selected |
Send object back one position | Ctrl+Left square bracket ([) |
Send object forward one position | Ctrl+Right square bracket (]) |
Send object to back | Ctrl+Shift+Left square bracket ([) |
Send object to front | Ctrl+Shift+Right square bracket (]) |
Select text within an object (with an object selected) | Enter |
Select all objects | Ctrl+A (on the Slides tab) |
Play or pause media | Ctrl+Spacebar |
Select all slides | Ctrl+A (in Slide Sorter view) |
Select all text | Ctrl+A (on the Outline tab) |
Delete and copy text and objects
To do this | Press |
---|---|
Delete one character to the left | Backspace |
Delete one word to the left | Ctrl+Backspace |
Delete one character to the right | Delete |
Delete one word to the right Note: The cursor must be between words to do this. | Ctrl+Delete |
Cut selected object or text | Ctrl+X |
Copy selected object or text | Ctrl+C |
Paste cut or copied object or text | Ctrl+V |
Duplicate an object | Ctrl+D Ctrl+drag |
Undo the last action | Ctrl+Z |
Redo the last action | Ctrl+Y |
Copy formatting only | Ctrl+Shift+C |
Paste formatting only | Ctrl+Shift+V |
Copy animation painter | Alt+Shift+C |
Paste animation painter | Alt+Shift+V |
Open the Paste Special dialog box | Ctrl+Alt+V |
Move around in text
To do this | Press |
---|---|
Move one character to the left | Left arrow key |
Move one character to the right | Right arrow key |
Move one line up | Up arrow key |
Move one line down | Down arrow key |
Move one word to the left | Ctrl+Left arrow key |
Move one word to the right | Ctrl+Right arrow key |
Move to the end of a line | End |
Move to the beginning of a line | Home |
Move up one paragraph | Ctrl+Up arrow key |
Move down one paragraph | Ctrl+Down arrow key |
Move to the end of a text box | Ctrl+End |
Move to the beginning of a text box | Ctrl+Home |
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this action inserts a new slide with the same slide layout as the original slide | Ctrl+Enter |
Move to repeat the last Find action | Shift+F4 |
Move around and work in tables
To do this | Press |
---|---|
Move to the next cell | Tab key |
Move to the preceding cell | Shift+Tab |
Move to the next row | Down arrow key |
Move to the preceding row | Up arrow key |
Insert a tab in a cell | Ctrl+Tab |
Start a new paragraph | Enter |
Add a new row at the bottom of the table | Tab key in the bottom right table cell |
Edit a linked or embedded object
- To select an object, press the Tab key or Shift+Tab until you reach the object you want.
- To open the shortcut menu, press Shift+F10.
- To edit the object, press O, Enter, and then press E.
Format text
Change or resize a font
To do this | Press |
---|---|
Open the Font dialog to change the font | Ctrl+Shift+F |
Increase the font size | Ctrl+Shift+Right angle bracket (>) |
Decrease the font size | Ctrl+Shift+Left angle bracket (<) |
Apply character formatting
To do this | Press |
---|---|
Open the Font dialog to change the character formatting | Ctrl+T |
Switch between sentence case, lowercase, or uppercase | Shift+F3 |
Apply bold formatting | Ctrl+B |
Apply underline formatting | Ctrl+U |
Apply italic formatting | Ctrl+I |
Apply subscript formatting (automatic spacing) | Ctrl+Equal sign (=) |
Apply superscript formatting (automatic spacing) | Ctrl+Shift+Plus sign (+) |
Remove manual character formatting, such as subscript and superscript | Ctrl+Spacebar |
Insert a hyperlink | Ctrl+K |
Copy text formatting
To do this | Press |
---|---|
Copy formatting | Ctrl+Shift+C |
Paste formatting | Ctrl+Shift+V |
Align paragraphs
To do this | Press |
---|---|
Center the paragraph | Ctrl+E |
Justify the paragraph | Ctrl+J |
Left align the paragraph | Ctrl+L |
Right align the paragraph | Ctrl+R |
Insert and reply to comments
To do this | Press |
---|---|
Insert a new comment | Ctrl+N |
Reply to a selected comment | Ctrl+R |
Change order of slides or sections in a slide deck
To do this | Press these keys |
---|---|
Move the selected slide or section up in order | Ctrl+Up arrow key |
Move the selected slide or section down in order | Ctrl+Down arrow key |
Move the selected slide or section to the beginning | Ctrl+Shift+Up arrow key |
Move the selected slide or section to the end | Ctrl+Shift+Down arrow key |
Access and use task panes
To do this | Press |
---|---|
Move to a task pane from another pane in the program window. | F6 (You may need to press F6 more than once.) |
When a task pane option has focus, move to the next or previous option in the task pane. | Tab or Shift+Tab |
Display the full set of commands on the task pane menu. | Ctrl+Spacebar |
Move to the next command on the task pane menu. | Up arrow, Down arrow |
Select the highlighted option on the task pane menu. | Enter |
- Press F6 to move to the task pane, if necessary.
- Press Ctrl+Spacebar to open the task pane menu.
- Use the arrow keys to select Close, and then press Enter.
- Press F6 to move to the task pane, if necessary.
- Press Ctrl+Spacebar to open the task pane menu.
- Use the arrow keys to select Move, and then press Enter.If the task is docked to the PowerPoint window, press Ctrl, then proceed with step 4.
- Use the arrow keys to move the task pane where you want it, and then press Enter.
- Press F6 to move to the task pane, if necessary.
- Press Ctrl+Spacebar to open the task pane menu.
- Use the arrow keys to select Size, and then press Enter.
- Use the arrow keys to resize the task pane, and then press Enter.Use these keys when the task pane is docked to the PowerPoint window:To do thisPressWiden the task paneLeft arrowNarrow the task paneRight arrowUse these keys when the task pane is a floating window:To do thisPressWiden the task paneRight arrowNarrow the task paneLeft arrowLengthen the task paneDown arrowShorten the task paneUp arrow
Custom keyboard shortcuts
Quick links
Online Help
To do this | Press |
---|---|
Open the Help window. | F1 |
Close the Help window. | ALT+F4 |
Switch between the Help window and the active program. | ALT+TAB |
Go back to PowerPoint Help and How-to table of contents. | ALT+HOME |
Select the next item in the Help window. | TAB |
Select the previous item in the Help window. | SHIFT+TAB |
Perform the action for the selected item. | ENTER |
In the Browse PowerPoint Help section of the Help window, select the next or previous item, respectively. | TAB, SHIFT+TAB |
In the Browse PowerPoint Help section of the Help window, expand or collapse the selected item, respectively. | ENTER |
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. | TAB |
Select the previous hidden text or hyperlink. | SHIFT+TAB |
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. | ENTER |
Move back to the previous Help topic (Back button). | ALT+LEFT ARROW or BACKSPACE |
Move forward to the next Help topic (Forward button). | ALT+RIGHT ARROW |
Scroll small amounts up or down, respectively, within the currently displayed Help topic. | UP ARROW, DOWN ARROW |
Scroll larger amounts up or down, respectively, within the currently displayed Help topic. | PAGE UP, PAGE DOWN |
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). | SHIFT+F10 |
Stop the last action (Stop button). | ESC |
Refresh the window (Refresh button). | F5 |
Print the current Help topic. Note: If the cursor is not in the current Help topic, press F6 and then press CTRL+P. | CTRL+P |
Change the connection state. You may need to press F6 more than once. | F6 (until the focus is in the Type words to search for box), TAB, DOWN ARROW |
Type text in the Type words to search for box. You may need to press F6 more than once. | F6 |
Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. | F6 |
In a Table of Contents in tree view, select the next or previous item, respectively. | UP ARROW, DOWN ARROW |
In a Table of Contents in tree view, expand or collapse the selected item, respectively. | LEFT ARROW, RIGHT ARROW |
Office basics
To do this | Press |
---|---|
Switch to the next window. | ALT+TAB, TAB |
Switch to the previous window. | ALT+SHIFT+TAB, TAB |
Close the active window. | CTRL+W or CTRL+F4 |
Broadcast the open presentation to a remote audience using the PowerPoint web application. | CTRL+F5 |
Move to the next task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note: If pressing F6 does not display the task pane that you want, press ALT to put the focus on the Ribbon, and then press CTRL+TAB to move to the task pane. | F6 |
Move to a pane from another pane in the program window (counterclockwise direction). | SHIFT+F6 |
When more than one PowerPoint window is open, switch to the next PowerPoint window. | CTRL+F6 |
Switch to the previous PowerPoint window. | CTRL+SHIFT+F6 |
Copy a picture of the screen to the Clipboard. | PRINT SCREEN |
Copy a picture of the selected window to the Clipboard. | ALT+PRINT SCREEN |
To do this | Press |
---|---|
Change the font. | CTRL+SHIFT+F |
Change the font size. | CTRL+SHIFT+P |
Increase the font size of the selected text. | CTRL+SHIFT+> |
Decrease the font size of the selected text. | CTRL+SHIFT+< |
To do this | Press |
---|---|
Move one character to the left. | LEFT ARROW |
Move one character to the right. | RIGHT ARROW |
Move one line up. | UP ARROW |
Move one line down. | DOWN ARROW |
Move one word to the left. | CTRL+LEFT ARROW |
Move one word to the right. | CTRL+RIGHT ARROW |
Move to the end of a line. | END |
Move to the beginning of a line. | HOME |
Move up one paragraph. | CTRL+UP ARROW |
Move down one paragraph. | CTRL+DOWN ARROW |
Move to the end of a text box. | CTRL+END |
Move to the beginning of a text box. | CTRL+HOME |
In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. | CTRL+ENTER |
Repeat the last Find action. | SHIFT+F4 |
To do this | Press |
---|---|
Open the Find dialog box. | CTRL+F |
Open the Replace dialog box. | CTRL+H |
Repeat the last Find action. | SHIFT+F4 |
To do this | Press |
---|---|
Move to the next cell. | TAB |
Move to the preceding cell. | SHIFT+TAB |
Move to the next row. | DOWN ARROW |
Move to the preceding row. | UP ARROW |
Insert a tab in a cell. | CTRL+TAB |
Start a new paragraph. | ENTER |
Add a new row at the bottom of the table. | TAB at the end of the last row |
To do this | Press |
---|---|
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) | F6 |
When a task pane is active, select the next or previous option in the task pane, respectively. | TAB, SHIFT+TAB |
Display the full set of commands on the task pane menu. | CTRL+DOWN ARROW |
Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. | DOWN ARROW or UP ARROW |
Open the selected menu, or perform the action assigned to the selected button. | SPACEBAR or ENTER |
Open a shortcut menu; open a drop-down menu for the selected gallery item. | SHIFT+F10 |
When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. | HOME, END |
Scroll up or down in the selected gallery list, respectively. | PAGE UP, PAGE DOWN |
Move to the top or bottom of the selected gallery list, respectively. | HOME, END |
Close a task pane. | CTRL+SPACEBAR, C |
Open the Clipboard. | ALT+H, F, O |
- Press F6 to move to the task pane, if necessary.
- Press Ctrl+Spacebar to open the task pane menu.
- Use the arrow keys to select Close, and then press Enter.
- Press F6 to move to the task pane, if necessary.
- Press Ctrl+Spacebar to open the task pane menu.
- Use the arrow keys to select Move, and then press Enter.If the task is docked to the PowerPoint window, press Ctrl, then proceed with step 4.
- Use the arrow keys to move the task pane where you want it, and then press Enter.
- In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
- Use the DOWN ARROW key to select the Size command, and then press ENTER.
- Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a time.
To do this | Press |
---|---|
Move to the next option or option group. | TAB |
Move to the previous option or option group. | SHIFT+TAB |
Switch to the next tab in a dialog box. (A tab must already be selected in an open dialog box) | DOWN ARROW |
Switch to the previous tab in a dialog box. (A tab must already be selected in an open dialog box) | UP ARROW |
Open a selected drop-down list. | DOWN ARROW, ALT+DOWN ARROW |
Open the list if it is closed and move to an option in the list. | First letter of an option in a drop-down list |
Move between options in an open drop-down list, or between options in a group of options. | UP ARROW, DOWN ARROW |
Perform the action assigned to the selected button; select or clear the selected check box. | SPACEBAR |
Select an option; select or clear a check box. | The letter underlined in an option |
Perform the action assigned to a default button in a dialog box. | ENTER |
Close a selected drop-down list; cancel a command and close a dialog box. | ESC |
To do this | Press |
---|---|
Move to the beginning of the entry. | HOME |
Move to the end of the entry. | END |
Move one character to the left or right, respectively. | LEFT ARROW, RIGHT ARROW |
Move one word to the left. | CTRL+LEFT ARROW |
Move one word to the right. | CTRL+RIGHT ARROW |
Select or cancel selection one character to the left. | SHIFT+LEFT ARROW |
Select or cancel selection one character to the right. | SHIFT+RIGHT ARROW |
Select or cancel selection one word to the left. | CTRL+SHIFT+LEFT ARROW |
Select or cancel selection one word to the right. | CTRL+SHIFT+RIGHT ARROW |
Select from the cursor to the beginning of the entry. | SHIFT+HOME |
Select from the cursor to the end of the entry. | SHIFT+END |
To do this | Press |
---|---|
Open the Open dialog box | ALT+F then O |
Open the Save As dialog box | ALT+F then A |
Move between options in an open drop-down list, or between options in a group of options | Arrow keys |
Display a shortcut menu for a selected item, such as a folder or file. | SHIFT+F10 |
Move between options or areas in the dialog box. | TAB |
Open the filepath drop-down menu | F4 or ALT+I |
Refresh the file list. | F5 |
Navigating the Ribbon
- Press ALT.The KeyTips are displayed over each feature that is available in the current view.
- Press the letter shown in the KeyTip over the feature that you want to use.
- Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
- Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. For example, if the Home tab is active, press ALT+H, F, S will take you to the Size list box in the Font group.To cancel the action that you are taking and hide the KeyTips, press ALT.
To do this | Press |
---|---|
Select the active tab of the Ribbon and activate the access keys. | ALT or F10. Press either of these keys again to move back to the document and cancel the access keys. |
Move left or right to another tab of the Ribbon, respectively. | F10 to select the active tab, and then LEFT ARROW, RIGHT ARROW |
Hide or show the Ribbon. | CTRL+F1 |
Display the shortcut menu for the selected command. | SHIFT+F10 |
Move the focus to select each of the following areas of the window:
| F6 |
Move the focus to each command on the Ribbon, forward or backward respectively. | TAB, SHIFT+TAB |
Move down, up, left, or right among the items on the Ribbon, respectively. | DOWN ARROW, UP ARROW, LEFT ARROW, RIGHT ARROW |
Activate the selected command or control on the Ribbon. | SPACE BAR or ENTER |
Open the selected menu or gallery on the Ribbon. | SPACE BAR or ENTER |
Activate a command or control on the Ribbon so you can modify a value. | ENTER |
Finish modifying a value in a control on the Ribbon, and move the focus back to the document. | ENTER |
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) | F1 |
Common tasks in PowerPoint
To do this | Press |
---|---|
Move clockwise among panes in Normal view. | F6 |
Move counterclockwise among panes in Normal view. | SHIFT+F6 |
Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view. | CTRL+SHIFT+TAB |
To do this | Press |
---|---|
Promote a paragraph. | ALT+SHIFT+LEFT ARROW |
Demote a paragraph. | ALT+SHIFT+RIGHT ARROW |
Move selected paragraphs up. | ALT+SHIFT+UP ARROW |
Move selected paragraphs down. | ALT+SHIFT+DOWN ARROW |
Show heading level 1. | ALT+SHIFT+1 |
Expand text below a heading. | ALT+SHIFT+PLUS SIGN |
Collapse text below a heading. | ALT+SHIFT+MINUS SIGN |
- Press and release ALT, then N, then S, then H to select Shapes.
- Use the arrow keys to move through the categories of shapes, and select the shape that you want.
- Press CTRL+ENTER to insert the shape that you selected.
- Press and release ALT, then N, and then X.
- Press CTRL+ENTER to insert the text box.
- Press and release ALT, then N, then J to select Object.
- Use the arrow keys to move through the objects.
- Press CTRL+ENTER to insert the object that you want.
- Press and release ALT, then N, then W to select WordArt.
- Use the arrow keys to select the WordArt style that you want, and then press ENTER.
- Type the text that you want.
- To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object that you want to select.
- To select multiple items, use the selection pane.
- To group shapes, pictures, or WordArt objects, select the items that you want to group, and then press CTRL+G.
- To ungroup a group, select the group, and then press CTRL+SHIFT+G.
To do this | Press |
---|---|
Show or hide the grid. | SHIFT+F9 |
Show or hide guides. | ALT+F9 |
- Select the shape with the attributes that you want to copy.If you select a shape with text, you copy the look and style of the text in addition to the attributes of the shape.
- Press CTRL+SHIFT+C to copy the object attributes.
- Press the TAB key or SHIFT+TAB to select the object that you want to copy the attributes to.
- Press CTRL+SHIFT+V.
To do this | Press |
---|---|
Select one character to the right. | SHIFT+RIGHT ARROW |
Select one character to the left. | SHIFT+LEFT ARROW |
Select to the end of a word. | CTRL+SHIFT+RIGHT ARROW |
Select to the beginning of a word. | CTRL+SHIFT+LEFT ARROW |
Select one line up (with the cursor at the beginning of a line). | SHIFT+UP ARROW |
Select one line down (with the cursor at the beginning of a line). | SHIFT+DOWN ARROW |
Select an object (when the text inside the object is selected). | ESC |
Select another object (when one object is selected). | TAB or SHIFT+TAB until the object you want is selected |
Select text within an object (with an object selected). | ENTER |
Select all objects. | CTRL+A (on the Slides tab) |
Select all slides. | CTRL+A (in Slide Sorter view) |
Select all text. | CTRL+A (on the Outline tab) |
To do this | Press |
---|---|
Delete one character to the left. | BACKSPACE |
Delete one word to the left. | CTRL+BACKSPACE |
Delete one character to the right. | DELETE |
Delete one word to the right. Note: The cursor must be between words to do this. | CTRL+DELETE |
Cut selected object or text. | CTRL+X |
Copy selected object or text. | CTRL+C |
Paste cut or copied object or text. | CTRL+V |
Undo the last action. | CTRL+Z |
Redo the last action. | CTRL+Y |
Copy formatting only. | CTRL+SHIFT+C |
Paste formatting only. | CTRL+SHIFT+V |
Open Paste Special dialog box. | CTRL+ALT+V |
To do this | Press |
---|---|
Move one character to the left. | LEFT ARROW |
Move one character to the right. | RIGHT ARROW |
Move one line up. | UP ARROW |
Move one line down. | DOWN ARROW |
Move one word to the left. | CTRL+LEFT ARROW |
Move one word to the right. | CTRL+RIGHT ARROW |
Move to the end of a line. | END |
Move to the beginning of a line. | HOME |
Move up one paragraph. | CTRL+UP ARROW |
Move down one paragraph. | CTRL+DOWN ARROW |
Move to the end of a text box. | CTRL+END |
Move to the beginning of a text box. | CTRL+HOME |
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. | CTRL+ENTER |
Move to repeat the last Find action. | SHIFT+F4 |
To do this | Press |
---|---|
Move to the next cell. | TAB |
Move to the preceding cell. | SHIFT+TAB |
Move to the next row. | DOWN ARROW |
Move to the preceding row. | UP ARROW |
Insert a tab in a cell. | CTRL+TAB |
Start a new paragraph. | ENTER |
Add a new row at the bottom of the table. | TAB at the end of the last row |
- Press TAB OR SHIFT+TAB to select the object that you want.
- Press SHIFT+F10 for the shortcut menu.
- Use the DOWN ARROW until Worksheet Object is selected, press RIGHT ARROW to select Edit, and press ENTER.Note: The name of the command in the shortcut menu depends on the type of embedded or linked object. For example, an embedded Microsoft Office Excel worksheet has the command Worksheet Object, whereas an embedded Microsoft Office Visio Drawing has the command Visio Object.
To do this | Press |
---|---|
Open the Font dialog box to change the font. | CTRL+SHIFT+F |
Increase the font size. | CTRL+SHIFT+> |
Decrease the font size. | CTRL+SHIFT+< |
To do this | Press |
---|---|
Open the Font dialog box to change the formatting of characters. | CTRL+T |
Change the case of letters between sentence, lowercase, or uppercase. | SHIFT+F3 |
Apply bold formatting. | CTRL+B |
Apply an underline. | CTRL+U |
Apply italic formatting. | CTRL+I |
Apply subscript formatting (automatic spacing). | CTRL+EQUAL SIGN |
Apply superscript formatting (automatic spacing). | CTRL+SHIFT+PLUS SIGN |
Remove manual character formatting, such as subscript and superscript. | CTRL+SPACEBAR |
Insert a hyperlink. | CTRL+K |
To do this | Press |
---|---|
Copy formats. | CTRL+SHIFT+C |
Paste formats. | CTRL+SHIFT+V |
To do this | Press |
---|---|
Center a paragraph. | CTRL+E |
Justify a paragraph. | CTRL+J |
Left align a paragraph. | CTRL+L |
Right align a paragraph. | CTRL+R |
To do this | Press |
---|---|
Start a presentation from the beginning. | F5 |
Perform the next animation or advance to the next slide. | N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR |
Perform the previous animation or return to the previous slide. | P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE |
Go to slide number. | number+ENTER |
Display a black screen, or return to the presentation from a black screen. | B or PERIOD |
Display a white screen, or return to the presentation from a white screen. | W or COMMA |
Stop or restart an automatic presentation. | S |
End a presentation. | ESC or HYPHEN |
Erase on-screen annotations. | E |
Go to the next slide, if the next slide is hidden. | H |
Set new timings while rehearsing. | T |
Use original timings while rehearsing. | O |
Use mouse-click to advance while rehearsing. | M |
Re-record slide narration and timing | R |
Return to the first slide. | Press and hold Right and Left Mouse buttons for 2 seconds |
Show or hide the arrow pointer | A or = |
Change the pointer to a pen. | CTRL+P |
Change the pointer to an arrow. | CTRL+A |
Change the pointer to an eraser | CTRL+E |
Show or hide ink markup | CTRL+M |
Hide the pointer and navigation button immediately. | CTRL+H |
Hide the pointer and navigation button in 15 seconds. | CTRL+U |
View the All Slides dialog box | CTRL+S |
View the computer task bar | CTRL+T |
Display the shortcut menu. | SHIFT+F10 |
Go to the first or next hyperlink on a slide. | TAB |
Go to the last or previous hyperlink on a slide. | SHIFT+TAB |
Perform the 'mouse click' behavior of the selected hyperlink. | ENTER while a hyperlink is selected |
To do this | Press |
---|---|
Stop media playback | ALT+Q |
Toggle between play and pause | ALT+P |
Go to the next bookmark | ALT+END |
Go to the previous bookmark | ALT+HOME |
Increase the sound volume | ALT+Up |
Decrease the sound volume | ALT+Down |
Seek forward | ALT+SHIFT+PAGE DOWN |
Seek backward | ALT+SHIFT+PAGE UP |
Mute the sound | ALT+U |
To do this | Press |
---|---|
Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar. | TAB |
Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar. | SHIFT+TAB |
Perform the 'mouse click' behavior of the selected hyperlink. | ENTER |
Go to the next slide. | SPACEBAR |
To do this | Press |
---|---|
Cycle the focus through the different panes. | F6 |
Display the context menu. | SHIFT+F10 |
Move the focus to a single item or group. | UP ARROW or DOWN ARROW |
Move the focus from an item in a group to its parent group. | LEFT ARROW |
Move the focus from a group to the first item in that group. | RIGHT ARROW |
Expand a focused group and all its child groups. | * (on numeric keypad only) |
Expand a focused group. | + (on numeric keypad only) |
Collapse a focused group. | - (on numeric keypad only) |
Move the focus to an item and select it. | SHIFT+UP ARROW or SHIFT+DOWN ARROW |
Select a focused item. | SPACEBAR or ENTER |
Cancel selection of a focused item. | SHIFT+SPACEBAR or SHIFT+ENTER |
Move a selected item forward. | CTRL+SHIFT+F |
Move a selected item backward. | CTRL+SHIFT+B |
Show or hide a focused item. | CTRL+SHIFT+S |
Rename a focused item. | F2 |
Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. | TAB or SHIFT+TAB |
Collapse all groups. Note: The focus must be in the tree view of the Selection pane to use this shortcut. | ALT+SHIFT+1 |
Expand all groups. | ALT+SHIFT+9 |
Quick links
Online Help
To do this | Press |
---|---|
Open the Help window. | F1 |
Close the Help window. | ALT+F4 |
Switch between the Help window and the active program. | ALT+TAB |
Go back to PowerPoint Home. | ALT+HOME |
Select the next item in the Help window. | TAB |
Select the previous item in the Help window. | SHIFT+TAB |
Perform the action for the selected item. | ENTER |
In the Browse PowerPoint Help section of the Help window, select the next or previous item, respectively. | TAB, SHIFT+TAB |
In the Browse PowerPoint Help section of the Help window, expand or collapse the selected item, respectively. | ENTER |
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. | TAB |
Select the previous hidden text or hyperlink. | SHIFT+TAB |
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. | ENTER |
Move back to the previous Help topic (Back button). | ALT+LEFT ARROW or BACKSPACE |
Move forward to the next Help topic (Forward button). | ALT+RIGHT ARROW |
Scroll small amounts up or down, respectively, within the currently displayed Help topic. | UP ARROW, DOWN ARROW |
Scroll larger amounts up or down, respectively, within the currently displayed Help topic. | PAGE UP, PAGE DOWN |
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). | SHIFT+F10 |
Stop the last action (Stop button). | ESC |
Refresh the window (Refresh button). | F5 |
Print the current Help topic. Note: If the cursor is not in the current Help topic, press F6 and then press CTRL+P. | CTRL+P |
Change the connection state. You may need to press F6 more than once. | F6 (until the focus is in the Type words to search for box), TAB, DOWN ARROW |
Type text in the Type words to search for box. You may need to press F6 more than once. | F6 |
Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. | F6 |
In a Table of Contents in tree view, select the next or previous item, respectively. | UP ARROW, DOWN ARROW |
In a Table of Contents in tree view, expand or collapse the selected item, respectively. | LEFT ARROW, RIGHT ARROW |
Office basics
To do this | Press |
---|---|
Switch to the next window. | ALT+TAB |
Switch to the previous window. | ALT+SHIFT+TAB |
Close the active window. | CTRL+W or CTRL+F4 |
Restore the size of the active window after you maximize it. | CTRL+F5 |
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note: If pressing F6 doesn't display the task pane that you want, press ALT to place focus on the Ribbon, which is a part of the Microsoft Office Fluent user interface, and then press CTRL+TAB to move to the task pane. The Ribbon is part of the new Microsoft Office Fluent user interface. It replaces the multiple menus and toolbars with one place to easily find all the commands that you need. | F6 |
Move to a pane from another pane in the program window (counterclockwise direction). | SHIFT+F6 |
When more than one window is open, switch to the next window. | CTRL+F6 |
Switch to the previous window. | CTRL+SHIFT+F6 |
When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window and when finished, press ESC. | CTRL+F7 |
When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window and when finished, press ESC. | CTRL+F8 |
Minimize a window to an icon (works for only some Microsoft Office programs). | CTRL+F9 |
Maximize or restore a selected window. | CTRL+F10 |
Copy a picture of the screen to the Clipboard. | PRINT SCREEN |
Copy a picture of the selected window to the Clipboard. | ALT+PRINT SCREEN |
To do this | Press |
---|---|
Change the font. | CTRL+SHIFT+F |
Change the font size. | CTRL+SHIFT+P |
Increase the font size of the selected text. | CTRL+SHIFT+> |
Decrease the font size of the selected text. | CTRL+SHIFT+< |
To do this | Press |
---|---|
Move one character to the left. | LEFT ARROW |
Move one character to the right. | RIGHT ARROW |
Move one line up. | UP ARROW |
Move one line down. | DOWN ARROW |
Move one word to the left. | CTRL+LEFT ARROW |
Move one word to the right. | CTRL+RIGHT ARROW |
Move to the end of a line. | END |
Move to the beginning of a line. | HOME |
Move up one paragraph. | CTRL+UP ARROW |
Move down one paragraph. | CTRL+DOWN ARROW |
Move to the end of a text box. | CTRL+END |
Move to the beginning of a text box. | CTRL+HOME |
In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. | CTRL+ENTER |
Repeat the last Find action. | SHIFT+F4 |
To do this | Press |
---|---|
Open the Find dialog box. | CTRL+F |
Open the Replace dialog box. | CTRL+H |
Repeat the last Find action. | SHIFT+F4 |
To do this | Press |
---|---|
Move to the next cell. | TAB |
Move to the preceding cell. | SHIFT+TAB |
Move to the next row. | DOWN ARROW |
Move to the preceding row. | UP ARROW |
Insert a tab in a cell. | CTRL+TAB |
Start a new paragraph. | ENTER |
Add a new row at the bottom of the table. | TAB at the end of the last row |
To do this | Press |
---|---|
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) | F6 |
When a task pane is active, select the next or previous option in the task pane, respectively. | TAB, SHIFT+TAB |
Display the full set of commands on the task pane menu. | CTRL+DOWN ARROW |
Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. | DOWN ARROW or UP ARROW |
Open the selected menu, or perform the action assigned to the selected button. | SPACEBAR or ENTER |
Open a shortcut menu; open a drop-down menu for the selected gallery item. | SHIFT+F10 |
When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. | HOME, END |
Scroll up or down in the selected gallery list, respectively. | PAGE UP, PAGE DOWN |
Move to the top or bottom of the selected gallery list, respectively. | HOME, END |
Close a task pane. | CTRL+SPACEBAR, C |
Open the Clipboard. | ALT+H, F, O |
- Press F6 to move to the task pane, if necessary.
- Press Ctrl+Spacebar to open the task pane menu.
- Use the arrow keys to select Close, and then press Enter.
- Press F6 to move to the task pane, if necessary.
- Press Ctrl+Spacebar to open the task pane menu.
- Use the arrow keys to select Move, and then press Enter.If the task is docked to the PowerPoint window, press Ctrl, then proceed with step 4.
- Use the arrow keys to move the task pane where you want it, and then press Enter.
- Press F6 to move to the task pane, if necessary.
- Press Ctrl+Spacebar to open the task pane menu.
- Use the arrow keys to select Size, and then press Enter.
- Use the arrow keys to resize the task pane, and then press Enter.Use these keys when the task pane is docked to the PowerPoint window:To do thisPressWiden the task paneLeft arrowNarrow the task paneRight arrowUse these keys when the task pane is a floating window:To do thisPressWiden the task paneRight arrowNarrow the task paneLeft arrowLengthen the task paneDown arrowShorten the task paneUp arrow
To do this | Press |
---|---|
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. | ALT+SHIFT+F10 |
Select the next item on a smart tag menu. | DOWN ARROW |
Select the previous item on a smart tag menu. | UP ARROW |
Perform the action for the selected item on a smart tag menu. | ENTER |
Close the smart tag menu or message. | ESC |
- You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
- If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you install the sound files, do the following in Microsoft Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007:
- Press ALT+F for the Microsoft Office Button , and then then press the letter I for Program Options.
- Press A to move to Advanced or use the UP ARROW or DOWN ARROW keys to find it.
- Under the General topic in the Advanced category, press ALT+F to select the Provide feedback with sound check box, press TAB until you get to the OK button, and then press ENTER.Note: When you select or clear this check box, the setting affects all Office programs that support sound.
- In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
- Use the DOWN ARROW key to select the Size command, and then press ENTER.
- Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a time.
To do this | Press |
---|---|
Move to the next option or option group. | TAB |
Move to the previous option or option group. | SHIFT+TAB |
Switch to the next tab in a dialog box. | CTRL+TAB |
Switch to the previous tab in a dialog box. | CTRL+SHIFT+TAB |
Open a selected drop-down list. | ALT+DOWN ARROW |
Open the list if it is closed and move to an option in the list. | First letter of an option in a drop-down list |
Move between options in an open drop-down list, or between options in a group of options. | Arrow keys |
Close a selected drop-down list; cancel a command and close a dialog box. | ESC |
Perform the action assigned to the selected button; select or clear the selected check box. | SPACEBAR |
Select an option; select or clear a check box. | ALT+ the letter underlined in an option |
Perform the action assigned to a default button in a dialog box. | ENTER |
To do this | Press |
---|---|
Move to the beginning of the entry. | HOME |
Move to the end of the entry. | END |
Move one character to the left or right, respectively. | LEFT ARROW, RIGHT ARROW |
Move one word to the left. | CTRL+LEFT ARROW |
Move one word to the right. | CTRL+RIGHT ARROW |
Select or cancel selection one character to the left. | SHIFT+LEFT ARROW |
Select or cancel selection one character to the right. | SHIFT+RIGHT ARROW |
Select or cancel selection one word to the left. | CTRL+SHIFT+LEFT ARROW |
Select or cancel selection one word to the right. | CTRL+SHIFT+RIGHT ARROW |
Select from the cursor to the beginning of the entry. | SHIFT+HOME |
Select from the cursor to the end of the entry. | SHIFT+END |
To do this | Press |
---|---|
Go to the previous folder. | ALT+1 |
Up One Level button: Open the folder up one level above the open folder. | ALT+2 |
Delete button: Delete the selected folder or file. | ALT+3 or DELETE |
Create New Folder button: Create a new folder. | ALT+4 |
Views button: Switch among available folder views. | ALT+5 |
Tools button: Show the Tools menu. | ALT+L |
Display a shortcut menu for a selected item, such as a folder or file. | SHIFT+F10 |
Move between options or areas in the dialog box. | TAB |
Open the Look in list. | F4 or ALT+I |
Refresh the file list. | F5 |
Navigating the Ribbon
- Press ALT.The KeyTips are displayed over each feature that is available in the current view. The following example is from Microsoft Office Word.
- Press the letter shown in the KeyTip over the feature that you want to use.
- Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
- Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. For example, ALT+H, F, S will take you to the Size list box in the Font group.Note: To cancel the action that you are taking and hide the KeyTips, press ALT.
To do this | Press |
---|---|
Select the active tab of the Ribbon and activate the access keys. | ALT or F10. Press either of these keys again to move back to the document and cancel the access keys. |
Move left or right to another tab of the Ribbon, respectively. | F10 to select the active tab, and then LEFT ARROW, RIGHT ARROW |
Hide or show the Ribbon. | CTRL+F1 |
Display the shortcut menu for the selected command. | SHIFT+F10 |
Move the focus to select each of the following areas of the window:
| F6 |
Move the focus to each command on the Ribbon, forward or backward respectively. | TAB, SHIFT+TAB |
Move down, up, left, or right among the items on the Ribbon, respectively. | DOWN ARROW, UP ARROW, LEFT ARROW, RIGHT ARROW |
Activate the selected command or control on the Ribbon. | SPACE BAR or ENTER |
Open the selected menu or gallery on the Ribbon. | SPACE BAR or ENTER |
Activate a command or control on the Ribbon so you can modify a value. | ENTER |
Finish modifying a value in a control on the Ribbon, and move the focus back to the document. | ENTER |
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) | F1 |
Common tasks in PowerPoint
To do this | Press |
---|---|
Move clockwise among panes in Normal view. | F6 |
Move counterclockwise among panes in Normal view. | SHIFT+F6 |
Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view. | CTRL+SHIFT+TAB |
To do this | Press |
---|---|
Promote a paragraph. | ALT+SHIFT+LEFT ARROW |
Demote a paragraph. | ALT+SHIFT+RIGHT ARROW |
Move selected paragraphs up. | ALT+SHIFT+UP ARROW |
Move selected paragraphs down. | ALT+SHIFT+DOWN ARROW |
Show heading level 1. | ALT+SHIFT+1 |
Expand text below a heading. | ALT+SHIFT+PLUS SIGN |
Collapse text below a heading. | ALT+SHIFT+MINUS SIGN |
- Press and release ALT, then N, then S, then H to select Shapes.
- Use the arrow keys to move through the categories of shapes, and select the shape that you want.
- Press CTRL+ENTER to insert the shape that you selected.
- Press and release ALT, and then press N.
- Press TAB to move to Text Box, located on the Insert tab in the Text group.
- Press CTRL+ENTER to insert the text box.
- Press and release ALT, then N, then J to select Object.
- Use the arrow keys to move through the objects.
- Press CTRL+ENTER to insert the object that you want.
- Press and release ALT, then N, then W to select WordArt.
- Use the arrow keys to select the WordArt style that you want, and then press ENTER.
- Type the text that you want.
- To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object that you want to select.
- To select multiple items, use the selection pane.
- To group shapes, pictures, or WordArt objects, select the items that you want to group, and then press CTRL+G.
- To ungroup a group, select the group, and then press CTRL+SHIFT+G.
To do this | Press |
---|---|
Show or hide the grid. | SHIFT+F9 |
Show or hide guides. | ALT+F9 |
- Select the shape with the attributes that you want to copy.If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.
- Press CTRL+SHIFT+C to copy the object attributes.
- Press the TAB key or SHIFT+TAB to select the object that you want to copy the attributes to.
- Press CTRL+SHIFT+V.
To do this | Press |
---|---|
Select one character to the right. | SHIFT+RIGHT ARROW |
Select one character to the left. | SHIFT+LEFT ARROW |
Select to the end of a word. | CTRL+SHIFT+RIGHT ARROW |
Select to the beginning of a word. | CTRL+SHIFT+LEFT ARROW |
Select one line up. | SHIFT+UP ARROW |
Select one line down. | SHIFT+DOWN ARROW |
Select an object (with text selected inside the object). | ESC |
Select an object (with an object selected). | TAB or SHIFT+TAB until the object you want is selected |
Select text within an object (with an object selected). | ENTER |
Select all objects. | CTRL+A (on the Slides tab) |
Select all slides. | CTRL+A (in Slide Sorter view) |
Select all text. | CTRL+A (on the Outline tab) |
To do this | Press |
---|---|
Delete one character to the left. | BACKSPACE |
Delete one word to the left. | CTRL+BACKSPACE |
Delete one character to the right. | DELETE |
Delete one word to the right. | CTRL+DELETE |
Cut selected object. | CTRL+X |
Copy selected object. | CTRL+C |
Paste cut or copied object. | CTRL+V |
Undo the last action. | CTRL+Z |
Redo the last action. | CTRL+Y |
Copy formatting only. | CTRL+SHIFT+C |
Paste formatting only. | CTRL+SHIFT+V |
Paste special. | CTRL+ALT+V |
To do this | Press |
---|---|
Move one character to the left. | LEFT ARROW |
Move one character to the right. | RIGHT ARROW |
Move one line up. | UP ARROW |
Move one line down. | DOWN ARROW |
Move one word to the left. | CTRL+LEFT ARROW |
Move one word to the right. | CTRL+RIGHT ARROW |
Move to the end of a line. | END |
Move to the beginning of a line. | HOME |
Move up one paragraph. | CTRL+UP ARROW |
Move down one paragraph. | CTRL+DOWN ARROW |
Move to the end of a text box. | CTRL+END |
Move to the beginning of a text box. | CTRL+HOME |
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. | CTRL+ENTER |
Move to repeat the last Find action. | SHIFT+F4 |
To do this | Press |
---|---|
Move to the next cell. | TAB |
Move to the preceding cell. | SHIFT+TAB |
Move to the next row. | DOWN ARROW |
Move to the preceding row. | UP ARROW |
Insert a tab in a cell. | CTRL+TAB |
Start a new paragraph. | ENTER |
Add a new row at the bottom of the table. | TAB at the end of the last row |
- Press SHIFT+TAB to select the object that you want.
- Press SHIFT+F10 for the shortcut menu.
- Press the DOWN ARROW to select Worksheet Object, and then to select Edit.
To do this | Press |
---|---|
Open the Font dialog box to change the font. | CTRL+SHIFT+F |
Open the Font dialog box to change the font size. | CTRL+SHIFT+P |
Increase the font size. | CTRL+SHIFT+> |
Decrease the font size. | CTRL+SHIFT+< |
To do this | Press |
---|---|
Open the Font dialog box to change the formatting of characters. | CTRL+T |
Change the case of letters between sentence, lowercase, or uppercase. | SHIFT+F3 |
Apply bold formatting. | CTRL+B |
Apply an underline. | CTRL+U |
Apply italic formatting. | CTRL+I |
Apply subscript formatting (automatic spacing). | CTRL+EQUAL SIGN |
Apply superscript formatting (automatic spacing). | CTRL+SHIFT+PLUS SIGN |
Remove manual character formatting, such as subscript and superscript. | CTRL+SPACEBAR |
Insert a hyperlink. | CTRL+K |
To do this | Press |
---|---|
Copy formats. | CTRL+SHIFT+C |
Paste formats. | CTRL+SHIFT+V |
To do this | Press |
---|---|
Center a paragraph. | CTRL+E |
Justify a paragraph. | CTRL+J |
Left align a paragraph. | CTRL+L |
Right align a paragraph. | CTRL+R |
To do this | Press |
---|---|
Start the presentation from the beginning. | F5 |
Perform the next animation or advance to the next slide. | N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR |
Perform the previous animation or return to the previous slide. | P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE |
Go to slide number. | number+ENTER |
Display a blank black slide, or return to the presentation from a blank black slide. | B or PERIOD |
Display a blank white slide, or return to the presentation from a blank white slide. | W or COMMA |
Stop or restart an automatic presentation. | S |
End a presentation. | ESC or HYPHEN |
Erase on-screen annotations. | E |
Go to the next slide, if the next slide is hidden. | H |
Set new timings while rehearsing. | T |
Use original timings while rehearsing. | O |
Use a mouse click to advance while rehearsing. | M |
Return to the first slide. | 1+ENTER |
Redisplay hidden pointer or change the pointer to a pen. | CTRL+P |
Redisplay hidden pointer or change the pointer to an arrow. | CTRL+A |
Hide the pointer and navigation button immediately. | CTRL+H |
Hide the pointer and navigation button in 15 seconds. | CTRL+U |
Display the shortcut menu. | SHIFT+F10 |
Go to the first or next hyperlink on a slide. | TAB |
Go to the last or previous hyperlink on a slide. | SHIFT+TAB |
Perform the 'mouse click' behavior of the selected hyperlink. | ENTER while a hyperlink is selected |
To do this | Press |
---|---|
Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar. | TAB |
Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar. | SHIFT+TAB |
Perform the 'mouse click' behavior of the selected hyperlink. | ENTER |
Go to the next slide. | SPACEBAR |
Go to the previous slide. | BACKSPACE |
To do this | Press |
---|---|
Launch the Selection pane. | ALT, J, D, A, and then P |
Cycle the focus through the different panes. | F6 |
Display the context menu. | SHIFT+F10 |
Move the focus to a single item or group. | UP ARROW or DOWN ARROW |
Move the focus from an item in a group to its parent group. | LEFT ARROW |
Move the focus from a group to the first item in that group. | RIGHT ARROW |
Expand a focused group and all its child groups. | * (on numeric keypad only) |
Expand a focused group. | + (on numeric keypad only) |
Collapse a focused group. | - (on numeric keypad only) |
Move the focus to an item and select it. | SHIFT+UP ARROW or SHIFT+DOWN ARROW |
Select a focused item. | SPACEBAR or ENTER |
Cancel selection of a focused item. | SHIFT+SPACEBAR or SHIFT+ENTER |
Move a selected item forward. | CTRL+SHIFT+F |
Move a selected item backward. | CTRL+SHIFT+B |
Show or hide a focused item. | CTRL+SHIFT+S |
Rename a focused item. | F2 |
Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. | TAB or SHIFT+TAB |
Collapse all groups. | ALT+SHIFT+1 |
Expand all groups. | ALT+SHIFT+9 |
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.